PDF Creator 1.6.0 OLE objects

fds

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Hi,

I was wondering if you could help. I have looked to your code for an earlier version of PDF creator. Currently this is for Excel 2010 and the newest version of PDF Creator 1.6.0

Goal:
Print an entire workbook in excel as a PDF - to generate an archived report - using button within the spreadsheet.
It must include all OLE objects inserted in the last sheet (These are Inserted as Word Documents and displayed as icons, and the random picture -.jpg- every now and again)

I am not a programmer, so the following code may be entirely wrong. Except for what i have used from other posts of course.

I do hope you can have a look at it and shed some light in a solution.


Problems:
- At points PDF creator gets caught in the DO loops.
- OLE objects are not listed before collection


The process of sending each sheet and OLE object to the collection list in PDF creator can be done manually, so there must be a way to automate this process. Please help.

Code:
'Called from the button click
Private Sub OLEToPDF()


Dim pdfjob As PDFCreator.clsPDFCreator
Dim sPDFName As String
Dim sPDFPath As String
Dim bRestart As Boolean


Dim i As Integer
Dim ObjList As Integer ' Variable ObjList stores a count of all embedded objects.


Sheets("OLE OBJECTS SHEET NAME HERE").Select 'On this Worksheet are the OLEObjects

ObjList = Sheets("OLE OBJECTS SHEET NAME HERE").OLEObjects.Count




'/// Change the output file name here! ///
sPDFName = "A.pdf" <<<< THIS CAN BE THE WORKBOOK NAME - tried ActiveWorkbook.Name
sPDFPath = ActiveWorkbook.Path & Application.PathSeparator


'Check if worksheet is empty and exit if so
If IsEmpty(ActiveSheet.UsedRange) Then Exit Sub


'Activate error handling and turn off screen updates
On Error GoTo EarlyExit
Application.ScreenUpdating = False
Set pdfjob = New PDFCreator.clsPDFCreator


'Check if PDFCreator is already running and attempt to kill the process if so
Do
bRestart = False
Set pdfjob = New PDFCreator.clsPDFCreator
If pdfjob.cStart("/NoProcessingAtStartup") = False Then
'PDF Creator is already running. Kill the existing process
Shell "taskkill /f /im PDFCreator.exe", vbHide
DoEvents
Set pdfjob = Nothing
bRestart = True
End If
Loop Until bRestart = False


'Assign settings for PDF job
With pdfjob
.cOption("UseAutosave") = 1
.cOption("UseAutosaveDirectory") = 1
.cOption("AutosaveDirectory") = sPDFPath
.cOption("AutosaveFilename") = sPDFName
.cOption("AutosaveFormat") = 0 ' 0 = PDF
.cClearCache
End With


'Delete the PDF if it already exists
If Dir(sPDFPath & sPDFName) = sPDFName Then Kill (sPDFPath & sPDFName)


'Print the document to PDF
'************ <<<<<<<<< HERE I ATTEMPT TO SEARCH ALL THE OLE OBJECTS IN THE LAST SHEET TO PRINT BEFORE COLLECTION
' Increments the counter variable 'i' in a loop.
For i = 1 To ObjList
'Selects the shape.
Sheets("OLE OBJECTS SHEET NAME HERE").OLEObjects(i).Select
Selection.Verb Verb:=xlPrimary

' Makes object active.
Sheets("OLE OBJECTS SHEET NAME HERE").OLEObjects(i).Activate
Sheets("OLE OBJECTS SHEET NAME HERE").OLEObjects(i).PrintObject = True
Set WordApp = GetObject(, "Word.Application")
WordApp.Visible = False
Word.App.ActivePrinter = "PDFCreator"
WordApp.ActiveDocument.PrintOut '<<<PRINT PROCESS OLE DOCUMENT, SEND TO PDF COLLECTION
Next
WordApp.Quit
'****************************************
'ActiveSheet.PrintOut copies:=1, ActivePrinter:="PDFCreator"


'Wait until the print job has entered the print queue
Do Until pdfjob.cCountOfPrintjobs = 1
DoEvents
Loop
pdfjob.cPrinterStop = False


'Wait until the file shows up before closing PDF Creator
Do
DoEvents
Loop Until Dir(sPDFPath & sPDFName) = sPDFName


Cleanup:
'Release objects and terminate PDFCreator
Set pdfjob = Nothing
Shell "taskkill /f /im PDFCreator.exe", vbHide
On Error GoTo 0
Application.ScreenUpdating = True
Exit Sub


EarlyExit:
'Inform user of error, and go to cleanup section
MsgBox "There was an error encountered. PDFCreator has" & vbCrLf & _
"has been terminated. Please try again.", _
vbCritical + vbOKOnly, "Error"
Resume Cleanup
End Sub
 

Ken Puls

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Just to be clear here...

You don't need any of the worksheets printed, you just want to print the OLE Objects. Is that correct?

With regards to those OLE Objects, if they are Word documents, you want to open Word, and then print the contents to the PDF?

As far as pictures go, what are you expecting in that case?

Is there any way you could upload a document with a sample (non-confidential data) of what you're dealing with? I've never tried to do what you're doing here, but that's certainly not to say that it shouldn't be possible.
 

fds

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Clarification

Thank you for your reply.

Ok, the aim is to make a PDF file (a single document) with all the sheets of the workbook plus the documents included in it (the OLE Object, word documents, shown as icons in the workbook).

The File: A.xlsm
It contains X# of sheets 2.jpg
& the last sheet contains a number of Word documents (inserted OLE Objects displayed as icons)1.jpg



After my attempts to print the OLE objects, it seems that is the way to go
-> Open the Word document, print it to PDF (which sends it to the collection point of PDF creator) and then join it with the rest of the items in the collection list, to consolidate the queue.
3.jpg4.jpg

As for the pictures, i tried attaching them as an icon (opened with paint) but it works better to add them to the Word documents, which is less of a pain.


As for a file, I have to make one up, but please let me know if the attached pics suffice.

Cheers

Just to be clear here...

You don't need any of the worksheets printed, you just want to print the OLE Objects. Is that correct?

With regards to those OLE Objects, if they are Word documents, you want to open Word, and then print the contents to the PDF?

As far as pictures go, what are you expecting in that case?

Is there any way you could upload a document with a sample (non-confidential data) of what you're dealing with? I've never tried to do what you're doing here, but that's certainly not to say that it shouldn't be possible.
 

Ken Puls

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To be honest, it would be easier for testing purposes if I had a file to work with. Even if the word docs and worksheets only had nonsense in them (or a "This is Excel page 1", "This is Word document 1", etc...)

I'm going to need it to test anyway, so if you don't mind, it would save me creating it and doing something that is inconsistent with what you're using.
 

fds

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No probs.
Here you go.

Cheers.
 

Attachments

  • DRAFT - macro enabled.xlsm
    138.3 KB · Views: 18

Ken Puls

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Give this a go:

Code:
Sub PrintToPDF_Worksheets_And_OLEObjects()
'Author       : Ken Puls ([URL="http://www.excelguru.ca"]www.excelguru.ca[/URL])
'Macro Purpose: Print to PDF file using PDFCreator
'   (Download from [URL]http://sourceforge.net/projects/pdfcreator/[/URL])
'   Designed for early bind, set reference to PDFCreator
    Dim pdfjob As PDFCreator.clsPDFCreator
    Dim sPDFName As String
    Dim sPDFPath As String
    Dim sSheetsToPrint As String
    Dim sSheets() As String
    Dim lSheet As Long
    Dim lTtlSheets As Long
    Dim bRestart As Boolean
    Dim lOLECount As Long
    Dim wsOLE As Worksheet
    Dim wordApp As Object
    '/// Change the output file name here! ///
    sPDFName = "Consolidated.pdf"
    sPDFPath = ActiveWorkbook.Path & Application.PathSeparator
    
    '/// Record the sheets you want to print here! ///
    '/// Use sheet names separated by commas only  ///
    sSheetsToPrint = "Cover Page,Items Impacted,Approved,Change List"
    Set wsOLE = Worksheets("Change List")
    
    'Activate error handling and turn off screen updates
    On Error GoTo EarlyExit
    Application.ScreenUpdating = False
    Set pdfjob = New PDFCreator.clsPDFCreator
    'Check if PDFCreator is already running and attempt to kill the process if so
    Do
        bRestart = False
        Set pdfjob = New PDFCreator.clsPDFCreator
        If pdfjob.cStart("/NoProcessingAtStartup") = False Then
            'PDF Creator is already running.  Kill the existing process
            Shell "taskkill /f /im PDFCreator.exe", vbHide
            DoEvents
            Set pdfjob = Nothing
            bRestart = True
        End If
    Loop Until bRestart = False
    'Assign settings for PDF job
    With pdfjob
        .cOption("UseAutosave") = 1
        .cOption("UseAutosaveDirectory") = 1
        .cOption("AutosaveDirectory") = sPDFPath
        .cOption("AutosaveFilename") = sPDFName
        .cOption("AutosaveFormat") = 0    ' 0 = PDF
        .cClearCache
    End With
    
    'Split the sheets into an array
    sSheets() = Split(sSheetsToPrint, ",")
    'Delete the PDF if it already exists
    If Dir(sPDFPath & sPDFName) = sPDFName Then Kill (sPDFPath & sPDFName)
    'Print the document to PDF
    For lSheet = LBound(sSheets) To UBound(sSheets)
        On Error Resume Next 'To deal with chart sheets
        If Not IsEmpty(Application.Sheets(sSheets(lSheet)).UsedRange) Then
            Application.Sheets(sSheets(lSheet)).PrintOut copies:=1, ActivePrinter:="PDFCreator"
            lTtlSheets = lTtlSheets + 1
        End If
        On Error GoTo EarlyExit
    Next lSheet
    'Wait until all print jobs have entered the print queue
    Do Until pdfjob.cCountOfPrintjobs = lTtlSheets
        DoEvents
    Loop
    'Get OLE Objects too
    If wsOLE.OLEObjects.Count > 0 Then
        On Error Resume Next
        Set wordApp = GetObject(, "Word.Application")
        If Err.Number <> 0 Then
            'Could not get instance, so create a new one
            Err.Clear
            On Error GoTo EarlyExit
            Set wordApp = CreateObject("Word.Application")
            With wordApp
                .Visible = True
                '.Documents.Add
            End With
        Else
            'Bound to instance, activate error handling
            On Error GoTo EarlyExit
        End If
       wordApp.ActivePrinter = "PDFCreator"
       For lOLECount = 1 To wsOLE.OLEObjects.Count
            wsOLE.OLEObjects(lOLECount).Verb Verb:=xlPrimary
            wordApp.activedocument.PrintOut '<<<PRINT PROCESS OLE DOCUMENT, SEND TO PDF COLLECTION
            wordApp.activedocument.Close 0 'do not save changes
        Next lOLECount
        wordApp.Quit
    End If
    'Wait until all print jobs have entered the print queue
    Do Until pdfjob.cCountOfPrintjobs = lTtlSheets + lOLECount - 1
        DoEvents
    Loop
    'Combine all PDFs into a single file and stop the printer
    With pdfjob
        .cCombineAll
        .cPrinterStop = False
    End With
    'Wait until the file shows up before closing PDF Creator
    Do
        DoEvents
    Loop Until Dir(sPDFPath & sPDFName) = sPDFName
Cleanup:
    'Release objects and terminate PDFCreator
    Set pdfjob = Nothing
    Set wordApp = Nothing
    Shell "taskkill /f /im PDFCreator.exe", vbHide
    On Error GoTo 0
    Application.ScreenUpdating = True
    Exit Sub
EarlyExit:
    'Inform user of error, and go to cleanup section
    MsgBox "There was an error encountered.  PDFCreator has" & vbCrLf & _
           "has been terminated.  Please try again.", _
           vbCritical + vbOKOnly, "Error"
    Resume Cleanup
End Sub

File with code in place also attached.
 

Attachments

  • DRAFT - macro enabled.xlsm
    147.8 KB · Views: 27

fds

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Excellent.
Thank you very much for your help.

It was not finding the reference to PDF creator @ Set pdfjob = New PDFCreator.clsPDFCreator
Strange as i was sure i had done it.

It also closes every other word document that is opened at the time of print, but it does the job really well.

Thanks again.

p.s. i will bother you again in the future with re-numbering the sheets and keeping the page layouts in the PDF for ease of reading.

Merry Christmas
 

Ken Puls

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Merry Christmas to you as well. Start a new thread for the new issues so we can tackle just those. :)

Cheers!
 
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